What is another way of saying kind regards?

Greetings: 6 tips, formulations and alternatives

Greetings set a sign - not just an end. "Greetings", "Sunny greetings" or "Kind regards" - the final greeting reveals a lot about the sender and his relationship with the recipient. But which of the greetings are up-to-date and also fit with correspondence by email? Here we will show you how to finish your letter professionally, when it is better to use formal or informal greetings, which formulations fit universally and which alternatives you can send to "best regards" ...

➠ Content: This is what awaits you

➠ Content: This is what awaits you

6 basic rules for greetings

There are also a few simple rules for greetings that you should always follow. The essentials in brief:

  1. occasion
    The greeting must match the sender and the occasion. Official business correspondence requires a formal closing phrase such as "Sincerely". The better you know the recipient, the more informal and relaxed you can become.
  2. style
    The salutation and greeting of the business correspondence should match in style. If you opt for a formal salutation above, you should also choose the greeting accordingly.
  3. Variations
    If you write back and forth longer, you should vary the greeting. It seems less clichéd, but all the more personal.
  4. No smileys
    Smileys or emoticons have no place in business emails. They are generally taboo in the greeting.
  5. Never leave it out
    You should only refrain from using the greeting if you have brief information sent by email to colleagues. Everything else is rude, motto: You are not worth the few extra words to me.
  6. No comma after the greeting!
    No matter which formulation you choose: Make sure that you do NOT put a comma at the end of the greeting. The correct spelling is: Greetings ➠ PARAGRAPH ➠ Signature

When are “greetings” appropriate?

"Greetings" - that sounds friendly, open, personal at first. You wish all the best for the reader and recipient of the message. Kind! But is that timely and consistently appropriate?

E-mails in particular tempt you to use an informal to flippant tone. That may still be okay with friends, colleagues and with the boss. Especially when it is part of the company's culture to address yourself with “Dear Klaus” or say goodbye with “Greetings”.

However, when it comes to customers, business partners, suppliers or other official, external bodies, the greetings can quickly appear distant or even intrusive. Basically, you don't know the recipient enough to greet him or her “dearly”. Whether you should send "Greetings" therefore essentially depends on two factors:

  • Company culture
    In some companies it is part of the corporate philosophy and culture to communicate in a particularly personal and emotional way, both internally and externally (for example Ikea or Otto). Here even the CEO is used, customers are like old friends. In this case, the greeting “Greetings” at the end of a message can be part of the image building process and the intended tone.
  • Relation to the recipient
    As already mentioned above, the greeting reflects both the reference and the relationship to the recipient. Anyone who knows each other well, has worked together for a long time and has been familiar, can easily send "Best regards". That actually strengthens and emphasizes the strong bond. However, Germany is also the country of well-kept distance. Means: If you don't really know each other, “Greetings” are too much of a good thing.

You should therefore always weigh up whether you send "Greetings" or choose a different greeting.

"LG" instead of "Greetings"?

If possible, please refrain from using the abbreviation “LG” for “Greetings”. That always comes across as disparaging and only shows that the time to write out the greetings was too good for you. Correspondence between good friends, close colleagues or on Whatsapp (and other messengers) may still be okay. In your job, however, you should generally NOT use an abbreviation.

Wordings for greetings

If the written correspondence is limited to one or two messages, a suitable and professional greeting is sufficient. If, on the other hand, the exchange lasts for five, ten or even 20 emails, the greetings quickly degenerate into hollow phrases if the letter ends exactly the same every time. Now at the latest, "Greetings" fail to have an effect - it does not work "sweet", rather: impersonal, empty of content.

That is why it needs variety, different formulations and adjustments. Of course, that doesn't mean that you have to end each message completely differently. Small variations and slightly different formulations are often enough to achieve the desired effect. Therefore here - for inspiration - alternative formulations and examples for "Greetings":

  • Kind regards
  • Many greetings
  • Have a nice weekend and best regards
  • I wish you a good start into the week and send my best regards
  • I'm looking forward to our upcoming phone call. best regards
  • Greetings from vacation
  • Greetings to Berlin

Greetings: Alternatives for correspondence

If “greetings” are not appropriate, there are still enough alternatives to end your letter or e-mail formally or informally. Here are a few formulations and greetings that you can use instead of "Greetings" to say goodbye professionally with a greeting:

With best regards

The formal classic among the greetings. Formal and universally applicable. In principle, you will not do anything wrong if you end your correspondence with "best regards". However, this formulation is also not very individual or personal. It sounds like an empty phrase. However, it is a good alternative for initial contact or formal correspondence.

Best wishes

With long correspondence, in which numerous mails switch back and forth, you can also use “Greetings” to vary the greeting. "Greetings" are more informal, less personal than "Greetings". As a variant, however, a good, neutral alternative.

Best regards

“Kind regards” at the end of an e-mail or letter are very similar to “best regards”. They can convey an impression that is as personal as it is familiar. Therefore, they are rather unsuitable for formal correspondence and should be reserved for good acquaintances, friends or colleagues. "Kind regards" are suitable if a personal meeting or a nice conversation has already taken place. Based on this, you can send your next message with "best regards".

Best regards

The variant "Best regards" is enjoying increasing popularity and can be found more and more frequently in business letters and e-mails. The greeting is more personal than “Kind regards”, but not as familiar as “Warm regards” or even “Kind regards”. This greeting is a good option, especially if you have already made initial contact.

Sunny greetings

If the weather permits, you can also send "sunny greetings". The decisive factor, however, is the recipient's weather situation. If you send “sunny greetings” in a rainy area, it has a latent scornful motto: “The main thing is, it shines for me!” Those who ultimately show an interest in the recipient always appear more empathetic. This also applies to the greeting formula "Greetings TO Berlin" (please NEVER: "Greetings from Berlin").

Individual appreciation at the end

The following applies to all of the above greetings and alternatives to "Greetings": By making adjustments and using individual formulations, you can show the recipient how important he or she is to you. Especially in the greeting, the appreciation is expressed again at the end and that you have thought about it and formulated it individually.

By the way, our personal favorite is: "Greetings to sunny Berlin" (if the sun is shining there).

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